In 2025, managing buildings and facilities has become smarter and more efficient with the widespread adoption of Facility Management Software, which helps businesses schedule maintenance, track assets, assign work orders, and monitor energy usage. As buildings grow more complex and regulations increase, having the right digital solution is essential for ensuring smooth operations, cost savings, and compliance. Whether you’re in education, healthcare, real estate, or manufacturing, using modern software can lead to significant improvements in service quality and resource management. This article highlights the top 7 Facility Management Software options of 2025, offering in-depth insights into features, pricing, user feedback, and future trends, so you can make an informed choice that supports both your current operations and long-term goals.
How We Chose the Top 7 Software
We carefully selected these tools based on the following criteria:
- Verified user reviews from trusted platforms like G2, Capterra, Gartner, and Software Advice
- Availability of features like asset management, preventive maintenance, and real-time monitoring
- Mobile compatibility and ease of use for field staff
- Security standards and compliance features
- Value for money, scalability, and customer support responsiveness
All tools in this list have earned high ratings (4.3 stars and above) and positive feedback from users across industries.
1. IBM Maximo Application Suite
IBM Maximo continues to be a market leader in the Facility Management Software space in 2025. This enterprise-grade solution leverages artificial intelligence, IoT, and cloud technology to provide unmatched insight into asset performance.
- AI-powered fault detection and automated root cause analysis
- Real-time dashboard with performance KPIs and benchmarks
- Predictive maintenance using historical data and sensor input
- Integration with ERP platforms like SAP, Oracle, and Salesforce
- Scalable for multi-site, multi-region organisations
Best For: Large enterprises in transportation, utilities, and industrial sectors
Starting Price: $120/user/month (custom pricing available for larger deployments)
User Review: “Maximo transformed our facility maintenance operations. We’re now able to detect issues before they cause downtime.”
2. FMX Facility Management Software
FMX offers a simple yet powerful platform ideal for education institutions, municipalities, and small organisations looking for an easy onboarding process.
- Clean, intuitive dashboard for task requests and approvals
- Custom workflows for recurring maintenance
- Real-time notifications for faster issue resolution
- Comprehensive analytics on equipment performance and work history
- Mobile-first approach with offline mode for remote locations
Best For: K-12 schools, colleges, non-profits, and local government
Starting Price: $45/user/month with scalable pricing for multi-campus usage
User Review: “FMX gave us control over our entire maintenance department. We saw a 25% drop in work order completion time.”
3. Hippo CMMS
Hippo CMMS is a user-friendly Facility Management Software ideal for teams looking for quick deployment and essential maintenance tools.
- Calendar-based scheduling with drag-and-drop interface
- Preventive maintenance plan templates
- Inventory management with automatic reorder alerts
- Integration with Microsoft 365 and Google Workspace
- Strong customer support with training materials
Best For: Manufacturing plants, warehouses, retail stores
Starting Price: $40–70/user/month depending on plan and features
User Review: “Hippo is easy to learn, and their support team helped us import all our asset data without hassle.”
4. eMaint by Fluke
eMaint brings flexibility and global readiness with support for multiple languages, currencies, and compliance systems. Its cloud-first model suits companies with complex infrastructures.
- Customisable dashboards and KPIs
- Predictive analytics for equipment lifespan
- Multi-asset, multi-location management in one platform
- Regulatory compliance tools for ISO, OSHA, and more
- Deep reporting options with exportable insights
Best For: International operations, manufacturers, logistics providers
Starting Price: $50–80/user/month based on usage and modules
User Review: “eMaint helped us align our operations across 8 countries. We can now see everything in real time.”
5. UpKeep
UpKeep is built for mobility, making it a favorite for field service teams and maintenance crews. It works well for both reactive and preventive tasks.
- Cloud-based with native apps for iOS and Android
- Work order logging with photo and voice notes
- Asset tagging and QR code scanning
- Historical logs for audits and warranty tracking
- API access for system integrations
Best For: Maintenance teams, cleaning services, property managers
Starting Price: $35–60/user/month with free trial available
User Review: “UpKeep reduced our downtime by 30%. The mobile features are a game changer.”
6. Archibus
Archibus is a high-end Facility Management Software used by hospitals, government agencies, and universities for full-spectrum facilities management.
- Health and safety inspection tools
- Lease, space, and occupancy management
- Building systems integration with IoT devices
- Compatibility with GIS and BIM for floor planning
- On-premise and cloud-hosted options
Best For: Large healthcare networks, universities, and government facilities
Starting Price: Custom quotes based on site size and user count
User Review: “We manage over 70 buildings using Archibus. It brings everything together in one system.”
7. Planon
Planon is a smart, sustainable platform built for managing real estate portfolios and hybrid workplaces. It blends operational tools with ESG (environmental, social, governance) goals.
- Smart room booking and space allocation tools
- ESG data collection and reporting features
- Digital twin integration for predictive building operations
- Automation of cleaning and inspection tasks
- Real-time dashboards for energy consumption
Best For: Corporate offices, REITs, and sustainability-driven organisations
Starting Price: Tailored packages based on organisation size
User Review: “Planon helped us save $200,000 annually in energy costs. It’s a big part of our ESG strategy.”
What to Look for in Facility Management Software
Make sure your choice includes the following features:
- Reliable work order and ticketing system
- Preventive maintenance alerts
- Centralised asset and inventory tracking
- Energy and space usage reports
- Role-based access controls
- Native mobile apps
- Strong customer support and documentation
- Compatibility with your existing systems
Benefits of Facility Management Software in 2025
- Prevents costly equipment failures through predictive maintenance
- Helps with compliance and audits
- Saves time with automation and real-time communication
- Supports hybrid and remote facility management
- Offers insights into energy savings and sustainability goals
- Tracks asset depreciation and service life
- Boosts productivity through mobile collaboration
Pricing Comparison Table
| Software | Starting Price | Best For |
|---|---|---|
| IBM Maximo | $120/user/month | Large enterprises |
| FMX | $45/user/month | Schools and public buildings |
| Hippo CMMS | $40–70/user/month | Small to mid-size businesses |
| eMaint | $50–80/user/month | Global industrial firms |
| UpKeep | $35–60/user/month | Mobile teams and technicians |
| Archibus | Custom pricing | Hospitals, universities |
| Planon | Custom pricing | Corporations and real estate firms |
Trends in Facility Management Software for 2025
- Growing use of AI and machine learning for predictive maintenance
- IoT integration for smart buildings and energy sensors
- Increased focus on ESG reporting and environmental data
- Remote facility access with advanced mobile features
- Visual planning tools with 3D maps and digital twins
- Platforms with plug-and-play integrations
Mistakes to Avoid When Choosing Software
- Choosing based only on price and ignoring features
- Overlooking training and user adoption
- Picking tools without integration options
- Using non-scalable software that can’t grow with your team
- Ignoring real user reviews and case studies
Conclusion
In 2025, Facility Management Software is no longer just a tool for scheduling tasks; it’s an essential system that helps businesses reduce costs, track and protect assets, meet safety standards, and improve day-to-day operations. No matter the size or type of facility you manage—be it a hospital, school, government building, or office space—there is a software solution designed to meet your needs. This guide is here to help you compare features, review pricing, and understand user experiences so you can make the right choice. By exploring demos, reading real user feedback, and talking to vendors, you can find a tool that not only fits your workflow today but also scales with your business for the future.
FAQ
1. What is Facility Management Software?
It is software used to manage building maintenance, space planning, and asset tracking.
2. Who needs Facility Management Software?
Any organisation managing buildings, assets, or maintenance tasks can benefit from it.
3. Can I use the software on mobile devices?
Yes, most modern solutions offer mobile apps for Android and iOS.
4. What is the average cost in 2025?
It ranges from $35 to $120 per user per month, depending on features and company size.
5. Can it help with sustainability goals?
Yes. Many tools track energy use, carbon emissions, and suggest improvements.